Application as a doctoral student at NAT

Requirements

Admission to a doctorate at TUM requires a university degree completed with above-average results (Diploma, Magister, or Master´s), an equivalent state examination, or a Master´s examination at a university of applied science.

Results are considered above average if studies were completed with an average grade of 2.5 or passed with a “good” or better. For Foreign Degrees, the grades are “translated” to the German grading system for a fair comparison.

In exceptional cases, you may prove your above-average qualifications through academic work (e.g., publications) completed after your course of study.

Foreign Degrees

The TUM examination office reviews all degrees from foreign universities while processing your application to enter the doctoral candidacy list. You will get an authoritative answer as to whether your degree is recognized at the beginning of your PhD project. TUM no longer charges a fee for the review process.

We thank you for understanding that we can only answer questions on recognizing foreign degrees within the review process. You may check the Anabin database (in German) on the classification of foreign universities and degrees yourself.

To qualify as an equivalent degree, a Master´s degree in science must include a Master´s thesis. We evaluate individually if your Master´s thesis is comparable to a German Master´s thesis, e.g., equivalent to a Master´s thesis at TUM.

Overview of the application process

Your application and acceptance as a doctoral candidate at the TUM School of Natural Sciences consists of the following steps:

Please finish the online registration and bring all the documents to the Dean’s office / doctoral studies.

Please read all the relevant information on the TUM-GS website and their wiki:

You may also send us the required documents in one batch, but experience shows that the most efficient way is to come to our office in person.

Please note that we require some paper documents. Hence, you cannot complete the registration by email.

TUM-ID and TUM email address

Each doctoral candidate at TUM must obtain a TUM Account (TUM-Online account, TUM-ID, e.g. ab23cde).

The chair secretariats will help you set up the account (as a guest if applicable).

For doctoral candidates with external supervisors (i.e., supervisors not employed at TUM like MPI professors, honorary professors, etc.): The Dean’s Office at NAT manages the guest status in TUM-Online. Doctoral candidates at the TUM School of Natural Sciences only: please get in touch with promotion@nat.tum.de.

Attention:

If you already have an inactive TUM account or applicant’s account, please do not obtain a new one!

Important

We will require the following information to register your TUM-ID:

  • First name(s) as on the official ID-Document

  • Last name(s) as on the official ID-Document

  • Gender

  • Academic title(s)

  • Date of birth

  • Your DocGS-ID (number), if available

  • Full name of your supervisor

  • Chair / institute were you work during your Ph.D.

  • Your ID document (in person)

If you’ve already provided your ID, we may have some of your information on file and will only need the missing details.

Once your account is set up, it will take some time before you can log in to various accounts.

TUM-IT has a FAQ on your TUM Account, Login, TUM ID, Password, TUMCard.

Attention:

You can only log in / enter elements of the qualification program on our web server if the TUM online status is active (as employee or guest/external scientist). Alumni or expired guest statuses cannot log in.

Email: important for our communication

Please enter your TUM E-Mail address in DocGS. See section Registration at the TUM Graduate School: Membership at the Graduate Center of Natural Sciences below. In contrast to others, you may keep this (at least as a forwarding address) for the rest of your life. We recommend setting up a forwarding address to obtain important information in case you lose access to your TUM account.

TUM-IT has important information about using TUM email.

Important

Please ensure that your TUM email address is properly configured so we can always reach you through it. We prefer using this email because you are likely to have access to it throughout your PhD project.

Note that some external employers may revoke access to work emails once your contract ends, but this will not happen with your TUM account. When you are informed that your TUM account is about to expire, please set up a forwarding email address to ensure you stay connected.

Here is the link to access DocGS: https://www.docgs.tum.de/

It is essential that we are always able to reach you through your TUM email.

Registration at the TUM Graduate School: Membership at the Graduate Center of Natural Sciences

The natural choice for Ph.D. students at NAT is to choose the Graduate Center of Natural Sciences as their graduate center.

DocGS is the central online registration portal for doctoral students at the Technical University of Munich (TUM). At this portal, you register as a doctoral candidate and then apply for entry into the list of PhD students.

After registration, you will join the TUM Graduate School and the TUM School of Natural Sciences. All required documents have to be submitted to our Dean´s office and will be reviewed before your application is finalized.

Supervision Agreement

Future members of the Graduate Center of Natural Sciences (GC-NAT) may download the supervision agreement files/betreuungsvereinbarung_GC-NAT-de.pdf, fill it in, get it signed, and hand it in at the Graduate Canter of Natural Sciences or the Dean´s office.

The signature of the GC-NAT can be obtained when you hand in the supervision agreement.

You only need to add the actual supervision agreement to your documents. Keep the project plan safe and continuously review and update it with your supervisor.

Please inquire about specific information there if you are considering joining another (topical) graduate center.

Please note that only the German supervision agreement is legally binding and accepted. The translated generic version is just for your convenience.

Please submit the signed supervision agreement (ink on paper) and other documents to the Dean´s office. The Dean´s office will obtain the signature of the Graduate Center NAT once we have the paper with the remaining signatures.

Note

For some fields like subject-specific courses, teaching at TUM, etc., you are expected to know only some details at the start of your Ph.D. project. We recommend only filling in the available and agreed-upon information in these cases. Details can be added later, e.g., within your PhD project plan (exposé).

Mentor

At the Graduate Center of Natural Sciences, we only accept supervision agreements where a mentor has been named and signed by the mentor.

We suggest picking someone preliminary if you are still determining a suitable mentor. You can select anyone with a Ph.D., e.g., someone from your current setting. Our only recommendation is that you choose a mentor who is not too close to your supervisor and thus can give you an independent view and advice. I.e., someone from outside the research group of your supervisor.

The mentor can change at any time.

TUM-GS has more information here: https://collab.dvb.bayern/pages/viewpage.action?pageId=119944205

Entry onto the list of doctoral candidates

Your formal entry onto the list of doctoral candidates is also administered via DocGS. It is part of the registration process at the TUM School of Natural Sciences.

Please follow the steps outlined on the TUM-GS pages. There are also some notes for recognition of degrees from foreign universities

The TUM-GS wiki has more information on Entry into the Doctoral Candidacy List.

List of required documents

Submit the following documents, ideally in person, to the Dean’s office / doctoral studies:

  • The request for entry onto the list of doctoral candidates (Antrag auf Eintragung in die Promotionsliste),

  • a completed, signed Supervision Agreement,

  • an officially certified copy of your university diploma (no originals),

  • an officially certified copy of your final university transcript (no originals),

  • an identification document (presented in person),

Candidates with international Master’s degrees require additionally:

  • an abstract of your master thesis project (or equivalent) in German or English,

  • a copy of your Master’s thesis (PDF),

  • résumé (curriculum vitae) with information about your prior education (schools, university studies, etc.).

Note

  • If it needs to be clarified from your transcript: an officially certified copy of a confirmation from your university about the required exams to earn the degree, the grades achieved, and the minimum passing grade.

  • If the university documents are in a language other than German or English, please submit a corresponding translation by a sworn translator for each.

  • If you would like to send in your documents before your arrival in Germany, please check with us (promotion@nat.tum.de) to see which is the best option!

Information on diplomas and certificates / certified copies

„Direct Track“ from a Master´s program

Talented students can continue the Master´s research phase seamlessly with a doctoral project, speeding up their academic career. If you do not have a Master´s degree, you may choose this track on your way to a doctoral degree from the TUM School of Natural Sciences. The “Direct Track” program combines the advantages of the traditional model with the speed of a “Fast Track” – without the disadvantages like a (formally) missing Master´s degree.

Students interested in the “Direct Track” apply for a regular Master´s program. You may still use the advanced studies in the first year to become familiar with the research groups and find the perfect group for your science interests.

This might also be an option for students who have not completed a Master´s thesis with their Master´s degree.