Funding for international research stays and conferences

Internationalization support from TUM-GS and GC-NAT (Internationalisierungsmittel)

The TUM Graduate School provides funding to doctoral candidates to support participation in international conferences and research visits abroad.

Several funding schemes are available, each following different regulations and addressing different target groups. Please read the following information carefully - from top to bottom - until you find the option that matches your situation.

Please note: If you are not employed by TUM (e.g., scholarship holders), travel expenses can only be reimbursed after the trip has been completed. TUM staff members may apply for partial reimbursement in advance, according to the applicable regulations. In this case, the application form below must be included in both reimbursement applications.

Application and reimbursement (Erstattung)

Please submit the completed and signed application to us either in person or via (internal) mail. After reviewing it, we will return the approved application to you.

All further steps - business trip approval, travel expense processing and reimbursement - are handled exclusively by the Travel Expenses Office (Reisekostenstelle) or by TUM-GS.

Please include the approved application and send all required documents directly to the responsible office. Do not send any reimbursement documents to GC-NAT.

After completing your trip, please submit the following documents directly to the TUM-GS Accounting Office:

  • Application for approval of a business trip (Dienstreiseantrag)

  • Signed payment order issued by the Travel Expenses Office (not a draft)

  • All receipts, invoices, and any additional documentation related to the trip

  • Fully signed application for internationalization funding

The TUM-GS Accounting Office will handle all further processing. There is no need to submit business trip approvals or reimbursement documents to the Graduate Center NAT at any stage.

Address of the TUM-GS Accounting Office:

Technische Universität München, TUM Graduate School
Internationalisierung / Buchhaltung
Boltzmannstr. 17
85748 Garching

internal mail: TUM Graduate School / Internationalisierung und Buchhaltung

Email: international@gs.tum.de

Important

Please take into account the new regulations and the current notices regarding delays in the processing of (business) travel authorizations and travel expense claims.

Link (only in German): https://portal.mytum.de/kompass/rechnungswesen/dienstreisen_aktuelles/

TUM-GS Internationalization Support

Who?

Doctoral candidates who are members of the TUM Graduate School (registered on the Promotionsliste after January 1st 2014) and who have a TUM employment contract or a scholarship.

How much?

  • up to 1300 € (1600 € until 1 October) for shorter stays or other international travel (e.g., conferences)

  • up to 2700 € (3000 € until 1 October) for a research stay abroad of at least 4 weeks (€1300 plus an additional €1400)

Conditions

  • Participation in the TUM-GS Kick-off Seminar

  • Completed Feedback discussion (if not completed, please contact GC-NAT at promotion@nat.tum.de)

  • A stay abroad, such as:

    • presentation of own scientific results at international conferences

    • participation in international summer/winter schools or workshops

    • research stays (as a rule: at least two weeks)

  • Application submitted via DocGS under “Reimbursement: international activities”

    Only the current online form is accepted!

  • TUM staff: submission of a business trip application (“Dienstreiseantrag”)

  • Scholarship holders: confirmation (signed and stamped) from the scholarship agency stating that no travel funding is provided

  • Travel expense tally (“Reisekostenabrechnung”, issued by the Reisekostenstelle)

  • If total costs exceed the funding limit: list of additional funding sources (consider the Initiativ-Fonds below!)

More information

TUM-GS Internationalization Grant

Important

Due to budget constraints, the awarding of the Internationalization Grant will be suspended for the time being until the end of 2026. New applications will not be accepted.

More information on the TUM-GS grant

Initiativ-Fonds of the Graduate Center NAT

Important

Due to budget constraints, the awarding of the Initiativ-Fonds of the Graduate Center NAT will be suspended for the time being until the end of 2026. New applications will not be accepted.

Who?

Doctoral candidates who are members of the Graduate Center of Natural Sciences (GC-NAT)

How much?

up to 2000 €

Conditions
More information

travel expense reimbursement at TUM

TUM-GS information on internationalization support

The TUM-GS wiki provides extensive additional information and FAQs on internationalization support.