Exam Registration Withdrawal in Case of e.g. Sickness

In the case you may not participate in an exam due to sickness, you should see a doctor to attest your condition in a medical certificate ("Attest").

The board of examiners of your program is always responsible for withdrawals from examinations and the recognition of certificates! The following statements apply to students of physics. Students of other departments should contact their own department.

Due to the different severity of the consequences of not appearing at a module examination within the Fundamentals and Orientation Examinations (GOP) in the bachelor's program in physics and another module examination, the two cases are treated differently in each case.

Withdrawal from an examination within the GOP

In case of illness, a medical certificate in original must be sent by mail to the secretary of the examination board (Dr. Philipp Höffer von Loewenfeld) for examination dates of the GOP. Alternatively, the certificate can also be handed in personally at the Dean's office of the Department of Physics. If you confirm that you will keep the original of the certificate at least until the relevant Notification of Examination Results becomes effective (usually in the middle of the following semester), in case the examination board requests the original of the document, it is initially sufficient for us if you send us a digital scan or photo. To protect your data, use the personal e-mail address phvl@tum.de for the submission of such certificates and encrypt the message as far as possible (Mr. Loewenfeld's X.509 certificate is published in the address book in the TUM Exchange and in the DFN PKI).

Please enclose a note with the certificate, indicating at least your first and last name, your matriculation number, your field of degree program and the module examinations concerned. The examination attempt will not be counted afterwards and the relevant examination must be taken at the next regularly offered date.

Usually, certificates from your family physician are sufficient. In case of repetition, a certificate from a TUM medical examiner can be mandatory.

We recommend to always keep a copy with your own documents.

Illness for a long period during the semester

If a prolonged illness (i.a. an illness with a duration of many weeks during the semester) prevents you from attending courses and preparing for exams, contact Dr. Katja Block (contact person for studying with a disability or chronic illness) to clarify whether this can be recognized as a reason for withdrawing from the examinations and which medical certificates may have to be submitted.

Repetition of a Module Exam after Recognized Withdrawal

The module exams affected by the recognized withdrawal have to be repeated as soon as possible (i.e. at the next regularly offered date). The legal fiction of registration ("Meldefiktion") from §45 paragraph 2 of the FPSO continues to apply to future examination dates of the GOP. This means, that the secretary of the examination board will automatically register you in TUMonline for the next regularly offered exam to this module. If you were ill on the second examination period immediately before the lecture period of the following semester (regular repeat examinations), the next examination date is usually the date in the following year. You continue to study in the second or third semester and then take the missing modules from the GOP in the third or fourth semester - unless the other GOP modules are finally failed.

The deadline for the mandatory credits from the GOP according to §38 paragraph 2 FPSO is suspenden in case of recognized withdrawals from GOP exams, since you can only obtain the credits in the next examination attempt.

Illness, etc. during examinations outside the GOP

For all examinations outside the GOP, the APSO allows any number of attempts until the examination is passed as part of the Academic Progress Check. Consequently, in the event of absence from an examination, we initially waive the requirement to present a certificate or corresponding confirmation. However, we still recommend that you obtain certificates or relevant confirmations from a physician, for example, and add them to your private documents, since these documents could later be claimed from the examination board if your progress is at risk, e.g. if you need to decide on an extension or suspension of the deadline.

For the mandatory modules of the first semester of the Master's program QST and the mandatory modules of the first two semesters of the Master's program BEMP, it is recommended to submit a certificate in order to obtain an extension of the deadline. Please submit your certificate via the secretary of the examination board of the respective program.

Please note that outside the GOP there is no automatic registration for exams in TUMonline. You must therefore register independently and in good time for repeat examinations in TUMonline.

Keep in mind that neither the grade report nor the transcript of records as part of the final degree documents actually list negative exam results or an exam counter.

Illness, etc. During Your Thesis

Have you been sick and thus unable to continue working on your Bachelor’s or Master’s Thesis you may hand in a medical certificate. From the doctor’s certificate it must be clear how long you were incapable to work. According to §18 paragraph 6 sentence 6 APSO your working time on the thesis is suspended during this period. The due date will be shifted accordingly.